Purchase orders and GRN for garment businesses

Purchasing that starts from requirement

Purchasing decisions come from stock and order commitments, not memory. Requirements are visible, a purchase order is raised against a supplier, and the open quantity stays visible until goods arrive.

• Purchase orders for fabric, trims and finished goods
• Quantities, rates and order value per line
• Open, partially received and closed purchase orders
• Supplier linked to every purchase order

GRN closes the loop

A goods received note records what actually arrived against the purchase order. Short receipts stay open, inventory updates from the receipt, and the supplier record reflects delivery performance.

The full flow

Material requirement, purchase order, supplier, GRN, inventory. Each step writes to the same records, so nothing needs re-entering and nothing goes missing between steps.

What is a GRN?

A goods received note records the quantity actually received against a purchase order, which is what updates inventory.

Can a purchase order be partially received?

Yes. Received quantity is recorded per line and the remaining quantity stays open.

Can I purchase both material and finished goods?

Yes. Fabric, trims, packaging and finished garments can all sit on purchase orders.

Does purchasing connect to suppliers?

Yes. Every purchase order is tied to a supplier record with purchase history and open POs.