Receive against the order, not against a blank form
A goods received note in dailycrm opens from the purchase order it belongs to, with the ordered quantities already listed. The receiver enters what actually arrived, and the difference becomes a visible short or excess against that supplier rather than a discrepancy discovered later.
- Ordered, received, short and rejected quantities on one line
- Material stock updated at the moment of receipt
- Purchase order status closes itself when fully received
Rejections stay attached to the supplier
Quality problems only change buying behaviour if they are remembered. Recording rejections on the GRN builds a quality history on the supplier profile, which is what makes the next sourcing decision better than the last.
Payables follow the receipt
Because payables are derived from received quantities rather than ordered quantities, the outstanding figure against a supplier is defensible without reopening files.
Takeaway
One entry at the point of receipt removes an entire month-end reconciliation.